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Pricing

Price lists per season, currencies, wholesale vs retail pricing.

What is a price list?

A price list defines wholesale and retail prices for your products. You can create multiple price lists for different currencies or customer tiers. Price lists are organized per season — pick the season at the top of the Pricing page.

What are a price list's retail dates?

When the list's retail prices apply in shops. Set them when you create or edit a list on the Pricing page (both optional; empty means always). They decide which list a Shopify market uses: a market can hold several lists, and the one whose retail dates include today is the one Shopify shows, switching by itself when the dates roll over. Wholesale pricing per season is unchanged.

How do I see which price list applies when, and what Shopify will get?

Press Calendar at the top of the Pricing page (it is also under Price calendar in the Shopify panel on Integrations). It shows three levels on one time axis, each in its own section:

Sent to Shopify: for your store's own prices and each mapped market, the list it gets on each day and the dates it switches, worked out by the same rule the hourly switch uses. Under each row: what Shopify shows now, and every switch to come. A striped stretch means no list is current then, so Shopify keeps the last prices it was sent. The Shopify mark sits next to the list that is live in Shopify.

Retail: each price list over its retail dates. Lists without dates are always valid; a dated list wins on its own days.

Wholesale (B2B): each season's list over its order window, with the season itself as a thin line. This is what an order in that season is priced from, unless a linesheet, customer or order has its own list. It is never sent to Shopify.

You can edit it like a Gantt chart: drag a retail list or an order window to move it, drag an end to change one date, or click a bar for exact dates (click a list under *No retail dates* to give it some). The Shopify rows follow as you drag. Nothing is saved until you press Save dates, and the bar warns you when a change would switch what Shopify shows today.
Why is the same article priced the same everywhere now — and which price do I see?

Every screen answers the same two questions the same way: which price list, and which level of it.

  1. 1Which list. An order you have re-priced from a list keeps that list. Otherwise: a linesheet's own price list if you set one, then the buyer's assigned list, otherwise the season's list: that season's default list, or any list of that season. Only when a season has no list of its own are the brand-wide (no-season) prices used — and the screen says "brand-wide".
  2. 2Which level. A price set for a size wins, then one set for the colourway, then the article's own price. So an article priced only per colourway (Black Wool €152, Black Cupro €140) shows each colourway at its own price, and a range such as €140–152 where one figure would be wrong.

The Products page follows its season filter. On All seasons each article shows the season it is being sold in — order window open, else the season running today, else the next one — with a small season tag beside the price. The article panel has a season switch above its price table, the Pricing page opens on your selling season, and orders, linesheets, the shop and checkout all use the same rule.

Prices already on an order, invoice or credit note never change on their own — they are what was agreed. The rule decides the price of new lines. To move a draft or pending order onto another list, re-price it from the order's Pricing cell.
Can I copy prices from one season to the next?

Yes. On the Pricing page, select the target season and use "Copy" to bring a price list over from another season — carry-over pricing in one click.

How do I set up different currencies?

When creating a price list, select the currency. You can have separate price lists per currency and assign them to specific customers or regions.

Can I assign different prices to different customers?

Yes. Assign specific price lists to customer accounts. When a customer views your linesheet, they see prices from their assigned price list.

Can a region have its own RRP?

Yes. A brand that sells all of Europe in EUR can still tell a Swedish retailer SEK 1,299 and a British one £109. The recommended retail price is set per market, beside the price list's own RRP, without a second wholesale list.

  1. 1Settings → Products → Markets — add a market: a name, its currency, the countries it covers and its consumer VAT (Sweden · SEK · 25%).
  2. 2Pricing → Columns → Regional RRP — tick the market on a price list. It gains an RRP Sweden (SEK) column, editable like RRP, and a Sweden % margin column that uses the market's own VAT and your exchange rates.
  3. 3Fill it in — by hand, or with a link formula such as *RRP Sweden = RRP × 11.3, round to 9* as a starting point, then tune the price points.

A customer is shown the RRP of the market their address country falls in; set a Market on the account to override that. It prints on the linesheet PDF, the Excel order form and the shop in the market's currency. A linesheet can also be pinned to one market under its price-list setting (RRP shown as), which is what a public linesheet needs, since it has no buyer to read.

The price list's own RRP stays exactly what it was and is the fallback wherever a market has no column or an article has no figure — nothing existing changes until you add a market.
Removing a market takes its column off every price list but keeps the figures on the prices; add it back with the same code and they return.
How do I set wholesale from retail (or the reverse)?

The Pricing page is a spreadsheet-style grid. You can type prices directly, or set a live link between columns so one drives the other.

Example column links
Wholesale = RRP ÷ 2.5 RRP = Landed cost × 4

Links are stored with the price list, so when a cost or RRP changes the linked column recalculates automatically.